Friday, November 7, 2014

Copyrite London Office Launch!

We were pleased to welcome so many guests to our New London Office launch party yesterday!

the launch took place at the fantastic Devonshire Terrace bar and restaurant, literally a stone's throw from our new office in Devonshire Square in London - in fact the office overlooks the terrace!

All the guests were able to meet our London Team, Sammy Stewart and Elio Gaeta, Copyrite Directors Ian and Phil, as well as network with other guests, and find out what Copyrite had to offer.

Oh, and of course enjoy Devonshire Terrace's fine food and drink!

Our London Office address is 9 Devonshire Square, London EC2M 4YF, and you can contact the team on 0203 542 9830 or email them

Worldox Receives top ratings in prominent legal industry surveys

Copyrite's software partner, Worldox, is named top DMS by the New York Law Journal and California-based legal publication, The Recorder

World Software Corporation is proud to announce that legal industry professionals chose Worldox as the best document management system (DMS) in recent surveys.

The New York Law Journal's 2014 Reader Rankings chose Worldox as #1 in the Best Document Management Software category. The New York Law Journal, a respected legal daily periodical established in 1888. has been conducting a Reader Rankings survey for the past five years.

The Recorder, a well known California publication in the legal, business and technology sector, provided Worldox with top ranking in the Best Document Management Services Category.

read the complete article on the Worldox website

Wednesday, October 29, 2014

Lunch and Learn Seminar a Success!

Our Lunch and Learn Seminar for legal firms took place on Friday 17th October at the Waldorf Hilton, London. The event was fully booked.
The audience was a mixture of legal IT professionals, practice managers and partners for the IT strategy of the firms.

Director Ben Summerfield introduced Copyrite as a total document solutions provider, including services and consultancy across Managed Print Services, Business Optimisation software and IT services for legal firms.

This session focused on two key areas - Digital Mailroom and Document Management.

Digital Mailroom at Moore Blatch case study was discussed. Moore Blatch is a highly successful law form in the South of England. They use ABBYY FlexiCapture to fully automate the scanning of all their incoming post, classifying the documents and storing into their Practice Management System. benefits include quicker decision cycles, better compliancy and improved customer service.

Steve Ponting from ABBYY then demonstrated the ABBYY FlexiCapture Software used in this case. It was a difficullt task as the whole process is automated and transparent to the users.

After this, our key note speaker Alan Cousins, Practice Director from Paris Smith has delivered his vision for his legal firm's IT strategy and the journey so far. Paris Smith LLP is one of the largest independent firms of solicitors in Central Southern England, based in landmark offices in Southampton. Alan talked about the long term partnership with Copyrite, why he chose Worldox as their companywide document management and gave the audience some useful tips to help them on their own 'digital journey'.

This was follwed by a Worldox demonstration by Ray Zwiefelhofer, President at Worldox.

With the 'Learn' part of the seminar over, it was time to 'Lunch' and network. Waldorf Hilton provided an impressive buffet lunch to finish off the event.

Please visit our News/Events section on our website where future events will be published.

Thursday, September 18, 2014

Running down the Rose Road (and swimming, and cycling!)

Last year a team from Copyrite entered the Rose Road mini triathlon, raising money for The Rose Road Association which provides services for disabled children across Hampshire and surrounding areas.
We enjoyed it so much we did it again this year! The Rose Road mini triathlon was held on the 14th September, and our team consisted of Ava Lambert, Francesca (Frankie) Girardelli, James Frampton, and. . . . (drum roll please). . . .Copyrite Director Ian Stewart!
Yes we managed to persuade The Boss to join the team this year :-)

Copyrite's intrepid team finished in a not too shabby 9th place out of 13, and have so far raised £230 for the charity.
If you would like help them raise more, any donations would be gratefully received.
Donations can be made safely on their justgiving page.

Friday, August 22, 2014

Calling all Legal Firms - Lunch & Learn with Copyrite!

Starting 17th October we are holding a series of Seminars in London to present Best Practice in Digital Mailroom and Document Management in Legal Firms
Solutions may also include Intelligent Capture and Print Management.
The Agenda is determined by our customer's experience in choosing and implementing solutions to reduce cost and risk while increasing productivity

Held at Aldwych Suite, Waldorf Hilton, Aldwych, London WC2B 4DD, on Friday 17th October, from 12 noon till 2pm, the first seminar includes a short session about the Intelligent Capture of Legal Documents, the use of  Document Management at Paris Smith, and a Worldox demonstration.

To Register FREE, and for more information - please go to the Lunch & Learn page on our website.

We hope to see you there!

Friday, August 1, 2014

Press Release - Worldox at Paris Smith

Paris Smith has chosen Worldox as their Document Management Solution to simplify, control and manage documents throughout the business.

Worldox allows Paris Smith solicitors to to instantly view any document or email associated with a specific client, matter or project, dramatically improving efficiency and firm profitability. It facilitates collaboration amongst legal teams serving the same client or working on the same matter. The entire firm can leverage more value from documents that have already been created, even if the individuals who created these documents have left the firm.

Paris Smith Practice Director Alan Cousins, explained, "As one of the largest independent firms of solicitors in Central Southern England we must adapt to the ever increasing demands and pressures on businesses and individuals. The decision to add Worldox as part of our Document Management strategy was not only about technology but about streamlined service delivery to reduce costs while increasing productivity, quality assurance and value, required by our clients. We have relied on Copyrite to help us respond effectively to our challenges and put our clients at the centre of what we do. The recent upgrade to cost recovery and scanning software and the introduction of a print management solution has already helped us to reduce print costs while focusing on our environmental impact".

To find out more about the key benefits of Worldox for Paris Smith, you can read the full press release on our website.

Thursday, July 31, 2014

Press Release - Dyer & Butler

Managed Print Service at Dyer & Butler combines hardware and software to reduce costs and waste yet increases functionality, reliability and security. 

Founded in 1979, Dyer and Butler is a regional civil engineering and building contractor that undertakes a wide range of often complex projects throughout England and Wales.
Quality, the environment, and sustainability are strategic issues so unreliable and expensive multi-function devices had to be replaced.

The service support on their MFDs needed to be improved as operational issues such as late toner replacements adversely affected productivity. A hardware supplier with strong software and IT expertise was required to help with their scanning and print management software. A proven track record of supporting these systems was essential.

Ian Stewart, Director of Copyrite explained "The MFDs were replaced; 38 faster and more reliable Ricoh devices were installed across the 17 sites. A single pass document feeder now enables scanning both sides concurrently, increasing productivity on every device. Copyrite implemented a Managed Service to cut print costs while giving visibility and control of all printing and importantly, to improve productivity and reduce the environmental footprint."

To find out in detail how Managed Print Services, PaperCut Print Management, and M3i (scanning interface) in a multi-faceted approach combining software and hardware enabled Dyer & Butler to stand by their principles of quality, sustainability and support for the environment, you can read the full press release on our website

Friday, June 13, 2014

Press Release - Paris Smith Solutions

Embedded Cost Recovery and Scanning solutions at Paris Smith increases productivity.

The introduction of PaperCut Print Management reduces waste and print cost.

Paris Smith LLP is one of the largest independent firms of solicitors in Central Southern England, based in landmark offices in Southampton. Its clear vision of the future has forced the firm to adapt to the ever increasing demands and pressures on businesses and individuals.

Ian Stewart, Copyrite Director said "During a review of all multi-function devices, it became apparent that the external hardware cost recovery boxes and scanning stations could not achieve the productivity levels required and were expensive to support. Environmental issues are a key concern of Paris Smith so improvements in waste reduction would be a clear benefit of replacing these solutions"

Equitrac has been replaced with embedded PaperCut for copy and print control to support Cost Recovery while embedded m3i (a scanning interface)is used instead of both eCopy and Equitrac to enable scanning to email and scanning to file. Integration with the corporate accounts system was critical.

PaperCut Print Management

The software aims to:
  • Reduce the amount of waste
  • Understand how much is spent on print
  • Understand existing print behaviour
  • Establish a set of rules to reduce print costs (e.g. email to Black and White printing)
  • Implement 'Find Me' for greater security of confidential information and reduce waste of uncollected jobs
  • Enable recharging for copies and print
PaperCut's core purpose is to track all printing in a network environment. It keeps detailed print logs for all users printing activity which helps to understand printing at all levels of the business, such as by user, printer, group, department, office or shared account. PaperCut ChargeBack is a key feature for Paris Smith as both printing and copying costs can be recharged to client accounts.

Read More about the rest of the solutions for Paris Smith on our website

Thursday, June 5, 2014

Mike Baynham's Big Adventure for the MS Society

Mike at work driving the minibus for MS
Copyrite's Mike Baynham will be 70 Years Young in September and will be retiring from the company.

To Celebrate both events Mike has embarked on a major challenge this summer to walk, ON HIS OWN, the whole of the 630 mile (or 1014km) South West Coast Path which reaches from Minehead in Somerset, to Poole in Dorset, taking in some of the south west's most amazing scenery on the way.
He wants to use this opportunity to raise money for a good cause and so has chosen Copyrite's 2014 adopted charity, The Multiple Sclerosis Society.

Multiple Sclerosis (MS) is a neurological condition which affects around 100,000 people in the UK, including Mike's mother Nora, who lived with MS for 33 years. Mike helps by driving a minibus for the local division of the MS society in West Parley, but he would also like to raise as much money as possible from donations, and so he has set up a page on Virgin Moneygiving. If you would like to help Mike, all donations will be gratefully recieved.

All being well Mike aims to complete this challenge by the end of August. We will be providing updates on his progress and wish him every success in this admirable adventure and for his future as a Retiree.

Mike at the Start of his Big Adventure

Tuesday, May 6, 2014

Big Green and Little Green

Another interesting Green Breakfast took place this morning in partnership with Blake Lapthorn and Business South. After a networking breakfast we listened to an informative presentation from Helen Wray - Head of Safety, Environment and ECM at Southampton Airport. She summarised all green initiatives they have implemented at the airport and also what they are planning for the future. Our favourite part was the Noise reduction project and how they are combating it.

This was followed by a presentation by James Deacon - Head of Corporate Responsibility at Ricoh UK, who covered Ricoh as a Green Manufacturer, its role in a Circular economy and also some potentially unpopular new initiatives concerning their car fleet optimisation with goals to "green up" and reduce travel. A lively discussion followed with more networking after.

We are looking forward to the next Green Breakfast on Tuesday 20th May. The topic is Big Green and Little Green, with Charles Burt from Olive Consultancy focusing on bigger picture facing us today and Dr Andy Stanford-Clark from IBM who has green passions on a more micro-scale, sharing his hobbies of home automation and for energy saving at home.

Not to be missed!

Wednesday, April 30, 2014

Press Release - Copyrite and Worldox

We are pleased to announce a new software partnership with World Software Corporation. As a Strategic reseller of Worldox document management system Copyrite will help World Software further plans for continued expansion in the European marketplace

In a Statement, Ray Zweifelhofer, the President of World Software Corporation says:

"We are very excited about this new reseller relationship. Copyrite has been serving this market for many years and has the similar values in customer relationships and the quality of service that we hold dear. While the Worldox document management system is in over 4,000 U.S. law firms, this new relationship will allow us to gain further traction in the European Market"

Ben Summerfield, Head of software at Copyrite, commented:

"We see this as an exciting new step that will enable us to expand our offering in a sector we already specialise in. Having spent a considerable amount of time analysing the DMS (Document Management Systems) market in the legal sector, Worldox really stood out from the crowd. From our perspective, we believe the product will enable us to bring a very full featured and effective toolset to drive huge efficiencies in document handling, security and office space - all at a far lesser cost than our clients may traditionally expect to deliver a rapid return on investment. In economic times where the ability to act quickly to a rapidly changing market means we all need to be scaleable, and effective DMS offers a true competitive advantage."

About World Software Corporation

Founded in 1988 and based in Glen Rock, New Jersey, World Software Corporation is an innovative leader in the Document Management Systems (DMS) Category. The company's flagship product Worldox has an install base of over 5500 companies in 52 countries. For more information about World Software Corporation and its products, please visit them at

Friday, March 28, 2014

South Coast Green Breakfasts

Following the Success of the South Coast Green Breakfast series of the last two years, Blake Lapthorn are teaming up this spring with Copyrite and Business South and are pleased to be launching their fourth series of the networking events.

What is a 'green breakfast'?
not as indigestable as it sounds!

The aim of the green breakfast is to facilitate the meeting of a range of people form across the wider community to learn about and discuss the challenges and opportunities presented by climate change and sustainability in an informal but informative atmosphere.

The breakfasts have attracted a diverse audience including academics, professionals, representatives from local government, NGO's, social enterprises, community groups and business people.

How do they work?
Each breakfast starts at 7:30am for breakfast (including lots of coffee!)
At 8:00am we welcome the expertise of an external speaker who talks about a climate change and sustainability related topic for about 45 minutes followed by a Q&A session - which can get quite lively!
there is the opportunity to network before and after the speaker.

Each event takes place at Blake Lapthorn, New Kings Court, Tollgate, Chandler's Ford SO53 3LG

There is no cost to attend these events, its completely free! but you need to register via our website

The 4 dates with their speakers are:
Tuesday 1st April: Green Excellence
Speakers: Mat Jane, University of Winchester; Ben Summerfield, Copyrite

Tuesday 29th April: Global Green Construction
Speaker: Jonathan Ben-Ami, Leader of Sustainability Consulting team

Tuesday 6th May: Green Business
Speakers: Patrick Collins, Southampton Airport; James Deacon, Ricoh

Tuesday 20th May: Big Green and Little Green
Speakers: Charles Burt, Olive Consultancy; Dr Andy Stanford-Clark, IBM

To find out more, and to register FREE for any or all of these events please visit our website

Tuesday, February 25, 2014

Solent Sustainability Summit

We are proud to sponsor the Business South Sustainability conference "Solent Sustainability Summit"

This will be held at the The Atrium, The hub at City College, Southampton on Thursday 13th March, 8am - 2pm.

This years focus will be to educate businesses of the advantages and opportunities of building and maintaining a sustainable business. Practical tips from regional and national experts (including ourselves!) will be provided to assist businesses in putting sustainability into practice, whilst maintaining profitablity and growth. 

Keynote speakers include:
Sir Jonathon Porritt CBE - Writer, Broadcaster and Commentator on Sustainable Development.
Matt Sexton - Director of Corporate Social Responsibility for B&Q
Colin MacDonald, Head of Microgeneration at British Gas.

Come and visit us at our stand and find out how we can help your business to become 'paper-light'

Thursday, February 13, 2014

Press Release - Toner Recycling

Copyrite helps to reduce the environmental impact of leading housing association Radian by ensuring toner cartridges never reach landfill sites.

Only 15% pf the 65 million printer ink and toner cartridges used in the UK are recycled. The majority end up in landfill where it can take more than a thousand years for them to break down.

Although some ink and toner cartridges can be refilled, once toner bottles are empty, they cannot be refilled or reused. Consequently, many third party refillers do not collect them, resulting in a large proportion ending up in landfill sites.

The Copyrite Toner Recycling Service.

Radian's objective is for residents and stakeholders to enjoy a better quality of life, now and in the future which means not using up resources faster than the planet can replenish them. Looking at new ways to save energy, reduce waste and conserve water contributes to greener homes and cleaner environments.

As one of the many Ricoh initiatives implemented by Copyrite, the recycling of ink and toner cartridges is one of the most significant, ensuring they are re-used and dont end up in landfill.

Read more on our website

Copyrite Charity for 2014

Copyrite are pleased to have adopted the Multiple Sclerosis Society as their chosen charity for 2014. They will be Joint sponsors of the MS golf day at Crane Valley on the 17th September.

Phil Ford is organising a cycling 'Sportive' during June the proceeds of which will go to the MS Society.

Mike Baynham will attempt to walk the whole of the SW coast path from Minehead to Poole during May, June and July to raise further funds for the MS Society.

Visit our website to find out more about the MS Society