Wednesday, December 23, 2009

Case Study: Poole Based accountancy firm Princecroft Willis benefits from Print Audit based solutions provided by Copyrite


Client:
Princecroft Willis is the largest firm of independent chartered accountants and business advisers in Dorset and West hampshire, with 14 partners and over 100 team members.
Business Challenge:
With a planned move to new offices, Princecroft Willis was faced with the need to review their office printing environment. This provided the opportunity to review processing efficiencies and the total cost of printing to the business.
Solution:
To deal with their escalating print costs and the opportunities that the new office was to provide, Princecroft Willis engaged Copyrite, already a trusted partner for many years.
The no-charge Print Audit identified the need for systems that would scan directly to back-office software, as well as total monitoring and control of the firm’s print. Replacement equipment was provided for this purpose with no extra cost to the customer, and importantly Princecroft Willis were able to free up a significant amount of administrative and IT support for other pressing duties.
The whole process was seamless and business was not interrupted.
Business Benefits:
James Robinson, a Princecroft Willis partner, said: "Our green IT package will not just save money but also be environmentally friendly and prevent unnecessary wastage and duplication.”The major benefit was one of control of direct costs. Importantly, as well as managing their expenditure, Princecroft Willis have an improved response to clients, and have gone even greener as print output was greatly reduced!
Summary:
60 Day analysis of office printing
Results:
  • Print Audit Assessor identifies replacement of 40 printers with just 7
  • Print toner reduced by 80%
  • 70% reduction in Paper

Thursday, December 17, 2009

Case Study: Copyrite Excels at New Technology for Dorset Soils & Aggregates


ClientDorset Soils and Aggregates Ltd is a Dorset based business established in 1998. Their comprehensive range of products, supplied both to trade and domestic customers includes,
  • Aggregates
  • Landscaping and Horticulture products
  • Waste Disposal
The company prides itself with being able to offer clients a reliable, friendly and cost effective service, backed by their reputation for providing quality products at competitive prices.

Business ChallengeWhen Paul Miller, Director and Owner, took on larger and more accessible premises as part of the ongoing expansion of his business, he needed an office technology partner that he could trust. Having experienced Copyrite’s quality of service over several years for his photocopying needs, he naturally turned to Copyrite for wider office technology support, and particularly for the move and ongoing support of his IT.

Solution
Mike Burden, Head of IT Business Solutions at Copyrite said, “Dorset Soils and Aggregates premises move had some unexpected and very aggressive timescales, which included not only the office function and technology, but also a move of all the stock. Any over-run would have had a serious impact on the company’s ability to service their customers. We took the pain and the risk out of the project for Paul; looking after the planning and implementation, through to post-move support. This covered not only cabling and connectivity services, but also ensuring the protection of data and checking the availability of services as part of the cutover.
Working with Copyrite meant Paul could avoid the headache of managing multiple suppliers.”

Benefits
Paul Miller commented, “Here at Dorset Soils and Aggregates, we wanted to work with one local company for all our technology requirements. It was important for us to choose the right partner, one that would deliver everything we needed, on time. Copyrite did not let us down.”

Monday, December 14, 2009

The benefits of Invu add up for accountants



Increasingly, accountancy practices across the UK are turning to Electronic Document Management from Invu to solve their filing and archiving problems. Invu puts every document at their fingertips, storing each one digitally in a central, easily accessible location.

When all it takes is seconds (rather than minutes, or even hours) to locate and display any audit file, timesheet or invoice, it's easy to see how Invu can give your practice the edge whilst saving your business money:

· Increased operational performance;
· Immediate, higher value service to your clients;
· Streamlining of review processes;
· Efficient file recall - store and retrieve in seconds;
· Greater security for disaster recovery;
· More time to concentrate on your core business;
· Provides remote access from home, or client sites.

What's more, Invu's series 6, electronic document management software has been accredited by The Institute of Chartered Accountants in England and Wales (ICAEW).

The ICAEW is not alone in recognising the impact EDM makes on the everyday running of accountancy practices, worldwide:

"Invu provides us with instant access to documents online - any member of staff can locate documents with minimal effort rather than needing to resort to hard copy files."

BHG Chartered Accountants

Now you need look no further than Invu to solve your compliance concerns.
To see what a difference it could make to your business immediately, call 01202 848866 or visit our website

Wednesday, December 9, 2009

Keep pace with regulation without losing your breath



If there's one issue that dominates the working life of any financial advisor, it's how to maintain compliance with FSA regulations. With many documents now having to be held on file indefinitely and available on demand within two working days, the pressure to do so has never been greater. Failure to demonstrate compliance carries serious consequences. Thankfully, help is at hand.

Electronic Document Management from Invu stores all your paperwork at the touch of a button in one easily accessible location. Keeping pace with compliance has never been easier.

· Locate and display any document in under three seconds
· Automatically create a secure and infallible audit trail
· Adhere to the Freedom of Information Act
· Track where your documents go, when and by whom
· Store files securely with unique password access
· Wipe out needless external storage costs

"Following the implementation of Invu's document management system, we have managed to take around 200,000+ client files out of the sales locations. We estimate that this has led to a 23% increase in efficiency and time saving for our administrative staff."
The Millfield Partnership

Now you need look no further than Invu to solve your compliance concerns.
To see what a difference it could make to your business immediately, call 01202 848866 or visit our website

Monday, December 7, 2009

Case Study: Copyrite improves system availability for H&b Sensors


Copyrite successfully improved system availability for H&b Sensors with their integrated support.

CLIENT
Established in 1978, H&b Sensors specialise in the manufacture of a wide range of temperature sensors and associated products. Exporting to over 100 countries worldwide, H&b have become a world leader in the temperature sensor market. H&b cover a variety of different industries including: Aerospace, Automotive, Brewing, Dairy, Energy Management, Petro-Chemical, Oil & Gas, Food & Drink, Pharmaceuticals and Marine.

BUSINESS CHALLENGE
With an ever growing reliance on information technology it became clear that to enable the business to service its clients and to meet its growth targets, the existing infrastructure technology and support services would need to be enhanced.

The issues included:

  • The need for IT to deliver greater than 98% availability to the business

  • Systems that perform, without delaying business processing

  • A requirement to rationalize support structures, to help manage costs and improve user and, ultimately, customer satisfaction.

In order for the systems to meet demands, the business needed a technology provider that could exceed these challenges.

SOLUTION
Since 2008, Copyrite have upgraded print technology, dramatically improved IT support services, driven the replacement of ageing telephony systems, and recently provided web based services for H&b Sensors. With a single point of ownership for all technology matters and issues, H&b Sensors are freed to focus on their core business, without interruption. The overall support costs have reduced and the performance and availability targets have been exceeded.

BENEFITS
“We chose Copyrite for their expertise, strong service ethic and flexibility in providing high quality solutions and services. Since working with them, Copyrite have become an integral part of the delivery of technology systems to H&b Sensors”.
Andrew Homer, IT/Purchasing Manager, H&b Sensors